Learning Management Systems (or LMS for short) are great for their intended use: hosting online training, tracking completions, and managing components of a training program (rosters, classroom resources, etc…). But they fall short for managing a comprehensive workforce compliance program.
Online training is just one component of an effective compliance program. Organizations that use an LMS to manage compliance are inviting risk. LMS providers market their tools to solve problems beyond just learning management.
There are three questions to ask when considering using a payroll system for compliance:
- Is the system built specifically to manage compliance, or just training?
- Does the LMS provide broad coverage required of a compliance program?
- Will the LMS protect all parts of my business across my risk profile?
Is the system built specifically to manage compliance, or just training?
Automation is key, and this can be where an LMS falls short. Distribution, information collection, workflows, assignment and tracking…these are all key elements of a compliance program. And they need to be automated to make sure nothing falls through the cracks. LMSes typically can’t assign activities based on pre-defined roles. And lastly, LMSes are “reactive” – meaning administrators have to manually assign activities, follow-ups, and reminders within the system
Does the LMS provide broad coverage required of a Compliance program?
LMSes may not have the content to cover all your compliance initiatives, such as:
industry-specific laws & regulations,
human resources policies,
environmental training and policies,
health & safety,
and job skills.
They may be used by only one department for a single training initiative, or used solely for courseware playback. And they don’t always support other content types like forms, video, policies and documents. Complígo provides one place for all your initiatives. Users don’t have to access multiple systems to access different components of their compliance programs.
Will the LMS protect all parts of my business across my risk profile?
An LMS is not the best platform to quickly and accurately demonstrate compliance. While an LMS reports on training completions and assessments it falls down when asked to do more.
LMSes don’t typically track ALL compliance activities outside of training…for things like policy attestations or form submissions.